Employment

Green Chimneys is an Equal Opportunity Employer (Minorities/Females/Disabled/Veterans).
Start Over with Job Search
Returning Applicant / Current Employee?  Login Now

Start Job Search Again: Click here 

The Facilities Coordinator supports the AED of Facilities Maintenance and the Maintenance department by performing various administrative tasks in addition to maintenance coordination on specific construction projects and monitoring and/or inspecting certain aspects of all buildings and grounds to maintain compliance with laws/regulations as well as overall safety standards. 

This is a full time and benefit eligible role.




SPECIFIC RESPONSIBILITIES:

Vendor and Purchasing Coordination

• Obtain estimates from outside vendors for various projects as needed.
• Handle all purchasing for the Maintenance Department, including supplies, materials, and equipment.
• Support the RFP process by gathering required data and working with the Maintenance Supervisor and Director.
• Communicate with vendors regarding work orders and ensure closeout upon final inspection.
• Ensure subcontractors meet agency standards for cost-efficiency, quality, and compliance, including insurance requirements (liability and Workers’ Compensation).

Fleet and Equipment Management

• Serve as Fleet Manager: schedule and track all vehicle maintenance, inspections, and repairs.
• Oversee the disposal and replacement of agency vehicles and machinery.
• Maintain vehicle control systems such as Key Tracer and GPS tracking.
• Obtain and maintain DOT certification to operate a box truck.

Warehouse and Inventory Oversight

• Supervise daily warehouse operations, including mail runs, handling and tracking of incoming and outgoing deliveries, and distribution of packages.
• Maintain organization and inventory of stored items in the warehouse.
• Order and manage materials/parts inventory for departmental needs.
• In partnership with the SVP of Facilities, implement systems for tracking, servicing, and accountability of tools, equipment, and farm machinery.

Facilities and Maintenance Operations

• Schedule and inspect preventive maintenance (PM) for buildings and systems as required.
• Identify PM systems requiring routine monitoring and integrate them into maintenance programs and systems.
• Perform regular and ad hoc facility inspections, including above-ground storage tank (AST) compliance and safety evaluations.
• Respond to urgent maintenance requests and assist in emergencies in the absence of the Maintenance Manager.
• Support and participate in snow removal and seasonal maintenance activities.
• Perform hands-on fieldwork as needed, such as grass cutting, weed whacking, filter changes, and other assigned PM tasks.
• Assist with and participate in specialty projects across both campuses.

Administrative and Reporting Tasks

• Track and maintain a cost dashboard for student and resident damages.
• Create and maintain spreadsheets and reporting tools to support facilities operations and budgeting.
• Carry out policies and procedures related to safety, administrative requirements, work methods, and standard practices.
• Assist the SVP of Facilities with data tracking and strategic planning efforts.

General Support

• Identify and report safety issues across both campuses.
• Support the maintenance team and leadership in all other tasks as needed.
• Perform additional duties as assigned within the scope of the position

Education/Experience:

• Associates or Bachelor’s degree in engineering, facilities, construction management, property management or other related technical field preferred.

• A non-degreed candidate will be considered if they have sufficient and progressive experience especially in purchasing.

• 1-5 years’ experience in maintenance / property management. Progressive experience in maintenance installations, construction, and maintenance of equipment, utilities, and buildings

 

Licensure/Certification:

• Vehicle Operation and Transportation

  • Safely operate company vehicles to transport tools, equipment, and materials between sites.

  • Maintain compliance with company vehicle policies and safe driving practices.

  • Must possess a valid driver's license and maintain a clean driving record.

 

CORE COMPETENCIES:

Knowledge/Skills/Abilities

• Strong working knowledge of OSHA, COA, NFPA, NEC, NYS and NYC Uniform Building Codes/Standards, as well as local fire and safety regulations

• Proficient in interpreting and utilizing basic financial data and reports

• Excellent verbal and written communication skills

• Strong analytical and problem-solving abilities, with the capability to evaluate data from multiple sources to determine best practices and effective solutions

• Proficient in PC-based software applications to enhance efficiency and productivity in daily tasks

• Exceptional organizational skills with the ability to plan, prioritize, and structure work effectively to meet deadlines and project goals

• Demonstrated ability to remain composed and exercise sound judgment in complex, ambiguous, or high-pressure situations

• Capable of tracking, managing, and maintaining department supply inventory accurately

 

Starting Salary: $20.00 - $22.00 per hour DOE